Human Resources Generalist

Tucson, Arizona Family Created Apr 05, 2017 3:31 pm
GAP Ministries
Job Type:
Hours Per Week:
Job Description:

SALARY RANGE: $11.00 to $19.00 per hour (DOEE)

JOB SUMMARY: The human resource generalist performs HR-related duties at the professional level in some or all of the following functional areas: employee relations, training, employment hiring, onboarding, recruitment/employment, record keeping and employment law compliance. This position requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization. The generalist must be sensitive to corporate needs, employee goodwill and the business needs.

ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The primary duties and responsibilities include, but are not limited to, the following:

1. Performs customer service functions by answering employee requests and questions and serving as Receptionist as needed.

2. Assists or prepares correspondence.

3. Assists department in carrying out various human resource programs and procedures for all company employees.

4. Updates and maintains accuracy of government labor law postings

5. Schedules meetings and interviews as requested by HR Director.

6. Schedules the use of conference rooms and arranges for meetings.

7. Assist with organizing/filtering resumes and job applications.

8. Scheduling job interviews and assisting in the interview process.

9. Collects employment and tax information.

10. Run background checks on new employees.

11. Conducts reference checks.

12. Maintains all employee and applicant documentation as dictated by governing agencies.

13. Manages and tracks all employee disciplinary action.

14. Assists with recruitment tasks as needed (reviews applications, interviews).

15. Acts as an employee relations specialist.

16. Maintains accurate employee personnel files including maintaining human resource information system records and compiles reports from the database.

17. Maintains, updates and distributes the employee directory.

18. Develops and maintains affirmative action program; files EEO-1 report annually; and maintains other records, reports and logs to conform to EEO regulations.

19. Participates in administrative staff meetings and attends other meetings and seminars.

20. Participates in developing department goals, objectives and systems.

21. Recommends new approaches, policies and procedures to continually improve efficiency of the department and services performed.

22. Maintains compliance with federal, state and local employment and benefits laws and regulations, as assigned.

23. Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9.

24. Distributes and monitors employee performance evaluations and ensures they are done in a timely manner.

25. Monitors employee eligibility for benefits plans. Maintains records for ACA reporting and distributes end of the year reports as required by law.

26. Conducts new employee orientations and trainings for calendar, email and time and attendance.

27. Assists HR Director with various research projects and/or special projects.

28. Makes photocopies, faxes documents and performs other clerical functions.

29. Updates and maintains employment status and similar records.

30. Maintains records related to grievances, performance reviews, and disciplinary actions.

31. Performs file audits to ensure that all required employee documentation is collected and maintained.

32. Oversees receptionist staff and assists in development to gain additional skills.

33. Oversees staff birthday monthly recognition.

34. Performs other duties as assigned.

35. Assists with processing terminations.

36. Personally grow in leadership and spiritual life.

37. Represent GAP Ministries to the public in a positive, professional and responsible manner.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Employee must acknowledging the responsibility of this position and understand that the inability to perform these responsibilities could be cause for termination or reassignment.

In addition, this job description is not intended to be an exhaustive list of all job duties, responsibilities or qualifications associated with the job.

Job Requirements:


1. Required Education and Experience

  • High School Diploma
  • 3 to 5 Years human resource and/or office management experience.
  • 2. Other Qualifications:
  • Thorough knowledge of HR principles and federal/local regulations.
  • Excellent ability to multi-task and prioritize in a busy, fast-growth environment.
  • Proficient in the use of a personal computer and corresponding programs; preferably experience with Microsoft Office Suite, Gmail and Google Calendar or similar web-based and computer programs.
  • Must have computer skills and have experience in Microsoft Word and Excel or similar Apple programs.
  • Strong Analytical and problem solving skills.
  • Strong verbal/written skills and presentation skills including good punctuation, spelling, grammar and attention to detail a must.
  • Ability to maintain confidentiality related to sensitive company and employee information.
  • Strong interpersonal skills.
  • Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with team members.
  • Ability to maintain confidentiality related to sensitive company and employee information.
  • Be able to respect and work cooperatively with a variety of persons, including coworkers, members of the board, representatives of social service agencies, the public, volunteers and parents of the children.
  • Have the ability to stay calm in tense situations and utilize common sense and logic while working under pressure in a busy environment.


    1. Successfully pass FBI fingerprint clearance and procure fingerprint clearance card and criminal history check through the Arizona Departments of Public Safety and Economic Security, and independent background check.

    2. Three personal reference checks of those listed on application as well as one business reference and employment verification of last 2 years of employment.

    3. Must pass mandatory drug screen as required by appropriate licensing authority. GAP Ministries is a drug-free workplace and requires drug screening to all new employees to ensure enforcement of this policy.

    4. Ability to work independently with little supervision required.

    5. Own a smart phone capable of accessing, including but not limited to: The Internet, email, and online time and attendance system/application.

    6. Human Resource package completed.

    7. Obtain medical release/permission to fulfill all physical tasks should any health issue develop or emerge during employment.

    Highly Desired:
    • Experience in non-profit and social services.
    • Bachelor's degree or the equivalent years of experience.
    • Experience in the administration of benefits and compensation programs and other human resource programs.
    Reports To:
    Human Resources Director