Urban Ministry: Group Home Relief Couple (Asst House Parent Manager)

Tucson, Arizona Education Family Healthcare Religion Created May 05, 2017 3:06 pm
GAP Ministries
Job Type:
Hours Per Week:
Job Description:

The assistant house parent’s role is to provide a temporary home for the children in our care while the house parents are on respite. They are to train the children in all areas of life and to provide emotional, spiritual and physical support for the time the children are with GAP Ministries/SPLASH.

Essential Functions: The primary duties and responsibilities include, but are not limited to, the following:

  1. Jointly manage a home, rotating hours between a couple based on ratios. This includes managing areas of a home including but not limited to: children, support staff, and a house budget.
  2. Supervise and steward a home for the children in care by creating a safe, nurturing environment while teaching basic life skills and implementing positive behavior plans and behavior modifying techniques following GAP’s Behavior Management Plan and state regulatory requirements.
  3. Implement the daily schedule for the children by following the online calendar for appointments, visits, etc. Assist children with homework, providing appropriate workspace and guidance to complete tasks and engage in activities with groups or with individual children within the group, as their needs require; often implementing these tasks without other support staff. Transport children to doctor appointments, med reviews, etc. Assist with transportation as needed for other appointments while staying in ratio.
  4. Ensure records are maintained in compliance with federal/state/local regulations. Complete all paperwork in a prompt and careful manner, keeping records and information confidential. Submit paperwork on due dates. This includes but is not limited to the following:
    1. Monthly Spending Ledgers, House Budget and Allowance Ledgers
    2. Repair Requests for homes and vehicles on KaleidaCare in a timely manner.
    3. Reimbursements
    4. KaleidaCare documentation: New Child Orientation, Intake, Medication logs, OTC (Over The Counter) Medication logs, Case Notes, Progress Notes, and Transportation Logs
    5. Down Time, Time Off request and the approval of bi-weekly time records through the online time and attendance system.
    6. Misc. including: report cards, etc.
  5. Follow menus with related paperwork and follow sanitary guidelines as required for safety. Ensure children receive balanced meals while learning appropriate table manners.
  6. Ensure that the home, yard, and vehicles are kept in a safe and clean manner. Report any safety or licensing issues to the Facilities Director.
  7. Attend all mandatory staff meetings and training sessions, or make arrangements with supervisor or Program Director to be excused. Position requires at least 24 hours annually of continuing training/education in areas outlined in Article 74.
  8. Personally grow in leadership and spiritual life as outlined on current annual review.
  9. Represent GAP/SPLASH to the public in a positive, professional and responsible manner.
  10. Agree to flexible hours when needed due to on-going care of children, being available via phone.
  11. Follow agency chain of command in a responsible and supportive manner. Be able to accept constructive feedback and suggestions for improvement.
  12. Physically interact with the children in an appropriate manner when needed (i.e. separate fighting children, lift child from floor, etc.) following the GAP Ministries Behavior Management Plan and state regulatory requirements.
  13. Comply with GAP Ministries and state confidentiality policy. Follow all parts of state contract, Article 74 for position.
  14. Follow outlined policies and procedures for dealing with children and duties.
  15. Coordinate with Crisis Manager to create and successfully implement Behavior Action Plans.
  16. Perform other appropriate tasks as assigned by supervisor, Program Director, Executive Director, or President.

Employee must acknowledge the responsibility of this position and understand that the inability to perform these responsibilities could be cause for termination or reassignment.

In addition, this job description is not intended to be an exhaustive list of all job duties, responsibilities or qualifications associated with the job.

Job Requirements:


  1. Be physically fit to perform job duties. Be emotionally able to display warmth and able to enjoy and be comfortable with active, often aggressive and disorganized children in an intimate, group living situation.
  2. Proficient in the use of a personal computer and corresponding programs; preferably experience with Microsoft Office Suite, Gmail and Google Calendar or similar web-based and computer programs.
  3. Have personal attitude, conduct and standards representing those qualities and values reflected in the ministry that children can respect and emulate.
  4. Be able to respect and work cooperatively with a variety of persons, including coworkers, members of the board, representatives of social service agencies, the public, volunteers and parents of the children.
  5. Have the ability to stay calm in tense situations and utilize common sense and logic.
  6. Have a current drivers license and meet the insurability requirements of GAP Ministries.
  7. At least a high school diploma or equivalency diploma, and one year experience in working with children, 2 years preferred; or one-year post-high school education in a program leading to a degree in the field of child welfare or human services.


  1. Must be at least 22 years old.
  2. Successfully pass FBI fingerprint clearance and procure fingerprint clearance card and criminal history check through the Arizona Departments of Public Safety and Economic Security, and independent background check.
  3. Three personal reference checks of those listed on application as well as one business reference and employment verification of last 2 years of employment.
  4. Must have a valid driver license in effect for at least 3 years, meet the insurability requirements of GAP Ministries and provide a 39-month safe driving record (MVR) from Department of Motor Vehicles.
    • Driving record (MVR) from Department of Motor Vehicles can have only a maximum of two moving violations or at fault accidents in any combination in the past three years and no major moving violations within the past 3 years.*

    * Drivers age 22-25: MVR should reflect no moving violations, no accidents and no major violations.

  5. Have a safe, reliable vehicle that has adequate heating and cooling, insured at DCS mandated levels, and may be used to transport children in the event the agency vehicle is unavailable. (Auto insurance meeting DCS minimum coverage requirements: Injury per person: $100,000, Injury per accident: $300,000, and Property damage: $25,000.)
  6. Utilize own or company vehicle, including 15 passenger van, for transporting children, shopping, etc. (Mileage is reimbursed by agency when using personal vehicle.)
  7. Own a smart phone capable of accessing, including but not limited to: the Internet, email, and online time and attendance system/application.
  8. Proficient in the use of a personal computer and corresponding programs; preferably experience with Microsoft Office Suite, Gmail and Google Calendar or similar web-based and computer programs.
  9. Must pass tuberculosis (TB) screen, mandatory drug screen and physical examination as required by appropriate licensing authority. GAP Ministries is a drug-free workplace and requires drug screening to all new employees to ensure enforcement of this policy.
  10. Completion of staff training courses in: Behavior Management, Conflict Resolution, and Administration of Medications. Attend on-going training sessions during employment.
  11. First Aid and CPR certification; keep certification current.
  12. Have manual dexterity; auditory and visual skills. Be able to perform various physical tasks, including but not limited to the following:
    1. Lifting of up to 50 lbs.
    2. Have the physical strength to separate two or more fighting children.
    3. Lift and/or carry a sleeping/sleepy child alone (i.e., eight-year-old girl needing restroom help in the middle of the night.)
    4. Lift and/or carry bags/boxes of groceries, house wares, and furniture with and without assistance.
    5. Kneel, bend, stoop and lift freely and without risk of injury as needed to keep unit clean, interact with children, etc.
    6. Cooking meals, cleaning rooms, etc. May require standing for extensive periods of time.
  13. Obtain medical release/permission to fulfill all physical tasks should any health issue develop or emerge during employment.
  14. Children not in care must have proof of current immunizations at all times, as outlined by the CDC Immunization Schedule.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is regularly required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this position include those required for reading, writing, and typing. The noise level in the work environment is usually moderate to high.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

Highly Desired:

Strong desire to serve God and to make a difference in the lives of traumatized children.

Reports To:
Regional Manager